Article V – Officers and Elections
Section 1: To be eligible to be elected to, appointed to, or to hold an office, a student must:
- Undergraduate students must be enrolled as full-time students at LSU, while graduate students must be enrolled at least part-time (with at least 6 hours);
- Students must have at least a 2.0 cumulative GPA and be in good academic standing with the University;
- Students must not be on disciplinary probation or deferred suspension. This includes newly elected officers, as well as continuing officers. Students may continue organizational membership if on disciplinary probation.
- Students must meet all other academic standards established by Hillel at LSU and included in this constitution
- Graduating seniors who are not registered full-time may still hold office in a student organization during the semester in which they are scheduled to graduate
Section 2: The student elected officers of Hillel at LSU shall be a president, vice president, secretary, and treasurer. There shall also be appointed officers of Hillel at LSU entitled members at large. Examples of member at large positions include a chairperson of membership, a chairperson of communications (webmaster), and a chairperson of religious activities. The number of appointed officers may fluctuate in direct correlation with the growth of Hillel at LSU. Together, the elected and appointed officers of Hillel at LSU form the Student Executive Board.
Section 3: The responsibilities of all officers is as follows:
- A. Each officer is responsible for attending regular meetings of the Student Executive Board and will give advance notice to the President if unable to attend.
- B. Each officer is expected to be aware of the duties of their position, setting goals for each semester, and completing all tasks listed in the position descriptions stated below.
- C. Each officer will attend Hillel activities and maintain a positive attitude towards Jewish life at LSU.
- D. Each officer is responsible to extending an open invitation to one Hillel non-officer for each meeting and event that Hillel at LSU sponsors.
- E. All student elected officers will be responsible for meeting the expectations set forth by the new board at the annual officer training.
- F. Each officer is responsible for following all obligations of their elected position. If the position becomes too large of a responsibility, do not hesitate to speak up and ask other student elected officers for help.
Section 4: The responsibilities of each elected officer is as follows:
- A. The president is an active leader who functions as the external face of Hillel at LSU. S/he shall preside at all meetings of the organization and of the Student Executive Board; shall provide an agenda to the Student Executive Board prior to all meetings; shall represent the organization at all functions and meetings outside the organization; shall interact with the program director and greater Jewish community.
- B. The vice president serves as the internal face of Hillel at LSU. S/he shall oversee all events sponsored by Hillel at LSU; ensure all other officers are performing their duties to the best of their abilities; shall act as aide to the president and shall perform the duties of the president in the absence or inability of that officer to serve; serve as an ex-officio member of standing committees; and shall attend and oversee all necessary requirements for football group seating.
- C. The secretary shall record the minutes of all meetings of the organization and of the executive committee; email meeting reminders and minutes to members; maintain records of membership and member information; maintain the Hillel at LSU email address, facebook account, twitter account, and website; and shall oversee all functions related to marketing the Hillel at LSU “brand” including t-shirts, advertisements, and pictures of events.
- D. The treasurer shall receive all monies of the organization; shall keep an accurate record of receipts and expenditures; shall pay our local funds in accordance with the approved budget as authorized by the organization. The treasurer shall present a financial statement when requested by the executive committee. The treasurer’s accounts shall be examined annually by the Board of Directors, who, satisfied that the treasurer’s report is correct, should sign a statement of that fact at the end of the report. Finally, each Spring, the treasurer shall work with the program director to write and submit the budget and budget narrative to the Texas/Louisiana Consortium.
- E. The Membership chairperson (officer at large) shall keep track of membership; help recruit undergraduate and graduate students to be active in the organization; develop a relationship with the Office of Admissions to recruit current and future Jewish students to LSU; and shall publicize Hillel at LSU events around campus.
- F. The Religious Education chairperson (officer at large) shall facilitate and plan religious services and educational events, both on campus and off-campus, including monthly Friday night Shabbat services and dinners co-sponsored with Congregation B’nai Israel and Beth Shalom Synagogue, High Holiday events, Purim, Passover, and other religious activities such as challah baking, religious discussions with other student organizations, and Kristallnacht/Holocaust Remembrance events.
- G. The Communications chairperson (officer at large) shall be responsible for all online activities related to Hillel at LSU including the Hillel at LSU website, facebook account, twitter account, and email address, as well as all electronic communication with members, potential members, and all those who support the purpose of Hillel at LSU.
Section 5. Elections should be conducted in the following fashion:
- Officers shall be elected annually by a majority vote of the entirety of active members present at the last regular meeting of the organization for that academic year.
- The previous year’s board members who are not running for office, as well as the program director, will count all ballots.
- Officers shall assume their official duties at the close of the last regular meeting of the academic year and shall serve for a term of one year and/or until their successors are elected.
- A person shall not be eligible to serve more than two terms in the same office.
Section 6. Anyone may nominate him or herself for a position on the student executive board at a designated time prior to elections. Additional officers may be nominated and asked to run by the student executive board.
- The candidate must write a brief letter as to why s/he would like a particular position. These letters will be publicized to the general membership immediately prior to the election
- Persons may run for more than one position, but may only ultimately accept one position on the student executive board.